The Silver Oak Leaf will be awarded to recognise and acknowledge the outstanding contribution and commitment that any adult over the age of 18 years has made to the promotion or advancement of Guiding within South West England.
- The Silver Oak Leaf Award will be given to recognise adult members and non-members who have given freely of their time to promote and advance Guiding within the Region. The nominee will be involved in Guiding at a local and/or County/Island level and have made a significant contribution to the events, activities and/or business of the Region.
- The Award may be made to any adult, member or non-member, over the age of eighteen years and involved in Guiding.
- A Nominee who already holds an award (or awards), whether at County/Island or National Girlguiding level, is NOT exempted from being considered for the Silver Oak Leaf.
- Unsuccessful applications for the Girlguiding Laurel Award will not automatically be considered for a Silver Oak Leaf.
- Nominations can be made by any member of Girlguiding, Trefoil Guild and associated organisations, but they must be supported by the appropriate County/Island Commissioner and/or County/Island Awards Committee Chair.
- The Award can be worn in or out of Guide wear.
- The Award should not be considered as a ‘retirement gift’.
- Applications for an award should ideally be made while the Nominee’s role in Guiding is current. Applications will not be considered more than six months after completion of the service undertaken in Guiding.
- The Chief Commissioner (or her Deputy) may in exceptional circumstances approve a nomination for a Silver Oak Leaf Award outside of the Sub-committee following consultation with the Chair of the Sub-committee.
How to Apply
You are asked to send a minimum of 8 letters or statements in support of the application. The application needs to tell the Region Awards Sub-committee all of the following:
- Information about the nominee and why you think the nominee is worthy of a Silver Oak Leaf Award
- Information about what she/he does for Guiding at local, County/Island and Region level
- Give examples of the contributions that the nominee has made to the events, activities and/or business of the Region
Please remember that it is unlikely that the Awards Sub-committee will know the person being nominated for the award so a wide range of letters/statements are needed which can provide information about the nominee and demonstrate their contribution and commitment to the promotion or advancement of Guiding.
The letters or supporting statements can be made by letter or email. See these guidelines for writing letters.
The letters, emails or supporting statements should come from as wide a range of people as possible eg Guiding members, contacts from Scouting or the Church, Employers, Friends or other clubs and organisations as appropriate. The letters or supporting statements should include the referee’s name and appointment or status eg commissioner or employer.
Requests for supporting information from non-guiding people eg employers should ask for information about the nominee in the capacity they know them eg, as an employee and not about the nominee’s guiding background.
1. The application form can be downloaded here, or can be requested from Lucy at the Region office.
2. Applications must be made without the knowledge of the Nominee.
3. Completed applications should be returned to Lucy Asher, together with supporting letters/emails/statements must be submitted by 20 December or 20 April for consideration at the January or May Awards Sub-committee meetings.
4. Please mark applications which are sent by post ‘Confidential’. Applications will be treated in the strictest confidence. Award applications and supporting letters/emails/statements may also be sent by email to
5. Completed applications must receive the support of the County/Island Commissioner.
6. The Region office will confirm by email the safe arrival of all award applications.
What happens after the Awards Sub-committee?
1. The Sub-committee’s decision will be final. However:
- On the advice of the Sub-committee an application may be resubmitted. This could be because the Sub-committee feel that additional letters of support will strengthen the application.
- If the application is unsuccessful, a new application may be submitted for the Nominee after a period of two years.
2. The County/Island Commissioner and/or the County/Island Awards Committee Chairman and/or the Nominator will be informed of the decision of the Sub-committee.
3. The Award should be presented in line with the Presentation of National and Region Awards process.